Pre-requisite – Mass Additions Create Rules for Import from Payables to Fixed Assets

Pre-requisite – Mass Additions Create Rules for Import from Payables to Fixed Assets

Mass Additions Create will only create mass addition lines under certain circumstances. Please check that you have invoice lines that satisfy the following criteria.

A) Conditions for ASSET Invoice Line Distributions to be imported:

1. The line is charged to an account set up as an Asset account.

2. The account is set up for an existing Asset Category as either the Asset Clearing Account or the CIP Clearing Account.

3. The Track as Asset checkbox is checked. (It is automatically checked if the account is an Asset account).

4. The invoice is approved.

5. The invoice line distribution is posted to Oracle General Ledger from Payables.

The General Ledger date on the invoice line distribution is on or before the date you specify for the Mass additions create (FAMACR) program.

If you use the multiple organizations feature, your Payables operating unit must be tied to the same General Ledger as the corporate book for which you want to run

B) Conditions for EXPENSED Invoice Line Distributions to be imported:

1. The invoice line distribution is charged to an Expense account.

2. The Track As Asset box is manually checked.

3. The invoice is approved.

4. The invoice line distribution is posted to Oracle General Ledger from Oracle Payables.

5. The General Ledger date on the invoice line distribution is on or before the date you specify for the  FAMACR program.

6. Your installation of Payables must be tied to the same General Ledger as the corporate book for  which you want to run FAMACR.

Steps to perform FA Addition from Payables

The Create Mass Additions for Oracle Assets process sends valid invoice line distributions and associated discounts from Payables to an Interface table (FA_MASS_ADDITIONS) in Oracle Assets. Then the lines can be reviewed to determine whether to create assets from those lines.

When Mass Addition Lines move from AP to FA, in R12, the tax and VAT lines are automatically merged with the parent item line. Hence, lines from AP come in pairs in FA – A parent line along with an associated child line (VAT, tax etc).

If requirement is to disable this auto merge then refer following support note for additional patch that’s needed to be applied.

How to Disable the ‘Auto-Merge’ Feature for Create Mass Additions in R12.1? (Doc ID 1540186.1)

4 thoughts on “Pre-requisite – Mass Additions Create Rules for Import from Payables to Fixed Assets

  1. Hi. Will there be a problem if in case I skipped one period running the “Create Mass Addition”? Let’s say I skipped January period and the run it in February. Will it also get invoices posted in January? Thanks.

    Like

    • Your payable periods is different from your fixed assets period, in payables your invoices should be posted to gl before you interface assets to fixed assets. In your example you should be able to interface Payables Jan and Feb invoices to Assets Jan period if it is open.

      Like

      • Thanks for your reply. Not sure if I get it right. You are saying that I can capture Jan and Feb payable postings to Asset Jan period. But how about in February period? If in case January for both AP and FA are already closed and all are posted in GL but the only exception is I didn’t run the “Create Mas Addition” in January. Will it be okay if I run it in February period? Will there be no error in the system? Will it only capture the February postings from AP or both January and February?

        Like

      • Sorry for delayed response it will capture both Jan and Feb posting, basically any eligible distribution which is posted to gl and not posted to FA till date of running “Create Mass Addition”

        Like

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

w

Connecting to %s