What are the setup options that determines if transfer to GL is in detail or summarized mode
There are two variables that determine how the data is transferred to GL from the subledger tables XLA_AE_HEADERS and XLA_AE_LINES. These setups determine whether accounting data from across multiple transactions in the subledger will be merged or not merged while inserting rows into the GL_JE_HEADERS and GL_JE_LINES tables.
a) Subledger Accounting Options
Navigation: Accounting Setups : Ledger Setup : Define : Accounting Setups
Choose the ledger
Click on “Update Accounting Options”
Scroll to Subledger Accounting Options in the Primary Ledger section
Click on Update Icon
Click on Update Icon against the Application to be setup(Example: Payables)
i] Field: General Ledger Journal Entry Summarization
This can be set to ONE of the following:
- Summarize by GL Period
- Summarize by GL Date
- No Summarization
This setup determines if the accounting header is summarized or not.
ii] Field: General Ledger Journal Entry Summarization:
‘Group by GL Period’ and ‘Group by GL Date’
b) Journal Line Types
Navigation: Accounting Setups: Subledger Accounting Setup: Accounting Methods Builder: Journal
Form: “Define Journal Line Types”
Field: Transfer to GL
This can be set to Summary or Detail
This setup determines if the accounting lines in XLA_AE_LINES are summarized during transfer to GL.
Note 1: Lines cannot be summarized if the headers are not summarized.
If “General Ledger Journal Entry Summarization” is set to No Summarization, the “Transfer to GL” setups in the Journal Line Types are irrelevant. The lines and headers are not summarized in this scenario.
Note 2: Irrespective of transfer in Detail or Summary, there is always a one-to-one correspondence between the XLA_AE_LINES and GL_IMPORT_REFERENCES tables.
Q1) What are the different combinations of the two setup options that determine if transfer to GL is in summary or detail and the corresponding outcome?
Note: The “No Summarzation” option causes the level of detail in the GL to be the same as in the Subledger i.e. the same number of headers and lines.
Ref: Doc ID 876190.1